See how Paperwork bring stagnation in your HR Processes

Paperwork is the main reason for glitches in HR processes

See how Paperwork bring stagnation in your HR Processes

Manual Paperwork – it used to be the core element of organizations, but now it’s become more of a blister and nuisance, with an ample of HR valuable time wasted in hounding it around, as many their of their HR processes are driven by authorization and sanctions. Unfortunately, it’s not always comfortable for smaller organizations to dispense with it, but nowadays efficient and cost-effective Cloud-based HRMS systems can certainly provide esteemed relief to HR people in Organization. Let’s look at a couple of examples below 

See how Paperwork bring stagnation in your HR Processes

Leave authorization forms

There is no need for generating these forms in today's tech-savvy world. Vacations are a legitimate entitlement. The only limitations being the number of days for leave and if there are any other special circumstances, such as two particular people of similar department cannot be away at the similar time, if two weeks is the maximum vacation that can be taken at any one single time, or if company's seasonal operations do not permit at certain times of the year.

By using ESS, employees can book their vacations, and their attendance chart will automatically update accordingly. The amount of time off in working hours will be set up with a reducing balance, company rules and policies taken into account, team diaries kept up-to-minute, and it’s very natural to see if anyone in organization attempt to take too much time off while working hours. Even you will be able to check if employees of your organization aren’t taking the amount of vacation that they ought to. Not only gives you the power to control the whole operation without hundreds of pieces of paper, but you are also proposing a sense of trust and support in your employees, which is extremely desirable

Authority to recruit

Nearly all companies are much high-strung about hiring and recruitment, and the standard way this is dispensed with is to collect as many sanctions and approval signatures as possible, ranging in weight from the hiring manager of the company to the managing director of the organization. In fact, if a job opening occurs, the vacancy exists in the current year headcount which has already received Organization Board approval. The pay range for that particular post is already set in the approved salary budget, so unless there are any significant changes in organization, it seems very logical that an HR or finance person can verify that the opening is in headcount and within budget for it to proceed further.

There are many HR processes that we cannot eliminate or discard, and this is where automated workflows come to the rescue for HR department. Workflows are the automation of an organization process, in part or whole, during which information, documents or tasks, and roles are passed from one participant of the company to another for action, according to a set of procedural rules and regulations. Automated workflows can be set up either in system admin or by users. For Instance, An activity – such as confirming a change of address, or updating bank details – can be done using Employee self-service and, once the new data has been entered, routed to other recipient or recipients for consent or forwarding for further sanctions.

Unfinished approvals will show up as outstanding in the recipient’s Email or within system inbox, so there is null possibility of such activities getting buried in a physical tray and being delayed because of negligence. We see a great number of payroll queries arise from timesheets and OT forms not being approved before the said time for the period pay cut-off, so there is potential scope for saving time as well.

Performance management System

That one particular activity that can unquestionably benefit from automated workflow and Employee self-service is that of Performance Management. Every company has its own way of dealing with this  HR processes, from yearly appraisals to more accurate and frequent reviews of employees. The components and criteria vary and will include, review targets measured through various stages of achievement from “not started” to “target met”, continuous performance assessment ratings, 360-degree scores of employees, developmental and artistic milestones and even highlighting of any skills gaps to be addressed if required. Keeping this online via your system will save writing up numerous forms, and organize the information and data for you so that you can use your HR system to give organizational as well as departmental and individual overviews.

Managing Absenteeism.

Another frequent problem is the pile of unprocessed and delayed Self-Certification forms sitting in a corner of the Human Resource office, which actually means any real-time absence reports are inaccurate and not trustworthy. This can be easily managed with by the employee completing the information online on the system, uploading any supporting documentation if needed and then forwarding for authorization and sanction purpose to the relevant manager of that particular department. By this way, the data & information is always available on the employee’s record and productive time lost to sickness naturally escalated to payroll, depending on how the flow needs to be set up to complete HR processes.

Ease Organizational Analytics

To manage this particular selection and choice of paper-intensive activities, I would add in Organisation analytics and charts. These analytics and charts are often been farmed out to administrative areas of the company to maintain on an open-ended basis, either by departmentally – where the proper blend of presentations and formats make it impossible to merge into a global view – or by centrally when the job roles become more complex due to delays in recommending changes.

Your HR system will produce organization charts on demand, either sectional or global, and these are automatically updated with changes in information/data. They can be available to all approved users via the self-service system, eventually freeing up administrative resources for more appropriate tasks.

As an HR you should try to review your current paper process flows, and decide where you can make improvements to ease your processes; HRMS software can liberate you from the barriers, problems, time-wasting, and delays associated with paper, so start using HRMS now it now!

Most referred HR Software

4.6 (56)

Most referred HR Software

4.6 (56)

Free Demo

Nilesh Mistry

Company Size: 51-200 employees

Good HRMantra Payroll Software

Overall good online payroll system. Adequate customer support. Timely resolution of queries by support staff. Leave module is good. Overall good payroll system

Pankaj Pandare

Company Size: 201-500 employees

Best HR Software in the Market!!!

Great software for automation. Companies should opt for HRMantra if they are looking to automate their HR processes as with various reports in any given module no one can go wrong. There are hundreds of report which we can choose from or else we can create our own reports as well. Service provided by operations team is also very time efficient.

Bhakti Sanghvi

Company Size: 51-200 employees

User Friendly & Reliable

Overall a good software for Attendance Tracking. Have not used HR Mantra for Payroll Processing. will recommend to be used for Attendance process. good all time customer support. All queries are resolved on time.

Sunetra Maity

Company Size: 51-200 employees

Best payroll sofware

HR Mantra is the best software, as far as payroll is concerned it is very easy to process, overall it is best software to use and to recommend anybody. They have very good customer supportive team who timely replies to the queries and give the appropriate solutions.


Company Size: 201-500 employees

Its an intutive software

HR Mantra is very user-friendly. I'm still getting familiar with a lot of the features but I have not found anything to this point that is overly challenging or difficult to get understand. I like the way HR and Payroll sync, which eliminates double entry The key reason we've stayed with this system is that it provides automatic calculations of paid time off based on a formula we set up, automatically changing accruals on employee anniversary dates. HR Mantra also allows us to easily calculate PTO that will be earned through the end of the fiscal year since we allow staff to schedule (and generally use) PTO in advance of accrual.

Philip Tayde

Company Size: 201-500 employees

Happy we choosen HRMantra

The interface of HR Mantra is simple and straightforward and does exactly what we need it to do. If a mistake is made it is easy to go back and fix. Such as payroll if a cheque was done incorrectly all you have to do in adjusting the cheque to fix. The terminology used in HR Mantra is also very user-friendly so that non-professionals and users without bookkeeping experience can understand it. The speed of the actual accounting software is fast. I have never worked with a vendor who was so organized and supportive of us reaching our goals. There was never a gap when we needed help--calls and emails HR Mantra always returned promptly.

Anibha Tulsian

Company Size: 11-50 employees

Best Payroll Management Software

Long association with Pankaj & his entire team, wish HR Mantra team All the Best and looking forward for HR Mantra to be one of the Best Techie HR & Payroll Software.

Sunil Kadam

Company Size: 1-10 employees

User Friendly

HRMantra Has interactive and in-depth report designer help us to create a reports in just tip of fingers.


Best part of "HRMantra" is Highly Customized Reports. HR activities are now fully automated. A must use Software.

"HRMantra" has tremendous User Interface. Managing Employee's activities is very easy now with this tool. The most amazing features is Report Generation. It really has very highly customized reports features which has helped us a lot. Appreciate the support too.

Sukhwinder Kaur

Company Size: 201-500 employees

User Friendly HR Mantra

Our employees and HR Team is happy using the system. Few modifications in the systems in terms of accuracy of reports and dashboard will give a competitive advantage over other such software in the industry. Organisation Structure - HR Mantra must work on the Organisation Structure, the current organisation structure do not provide the right information (Can be developed in New Implementation). Dashboards / Reports: HR Mantra can work on the Dashboards / Reports in a way that Salary / CTC can be hidden from various admin owner and be reflected only to some and on the correctness. User Need: System is developed in a way to accommodate the majority needs of any business.


Company Size: 51-200 employees

HR Mantra is a good HRMS

HR Mantra is a good HRMS with good customer support. Team is very supportive and flexible in timelines. Suggest to develop more features and modules for a complete HRMS package.

Miken kansara

Good HR mantra Software

Such a nice software and all module designed very superb. Easy to understand and operate. And HR mantra support team also having a quick response to their clients.

Sadhana Gupta

Company Size:201-500 employees

Very good software

We are using this software for more than 10 years. Its value for money. If anything you require is not there, they hear you out and create the same.Software is very user friendly. Everything is available on it. Suggestions are taken very positively. Good and helpful staff.

Nimit Chokshi

Company Size: 201-500 employees

Happy to have HRMantra

HR Mantra is very user-friendly as we have used only HRIS, Attendance, Leave and Payroll Modules. I'm still getting familiar with a lot of the features but I have not found anything to this point that is difficult to get understand. The interface of HR Mantra is simple and straight forward and does exactly what we need it to do.

Rahul Singh

Company Size: 501-1000 employees

Excellent support

Would recommend more features to be added and some module to be updated as per the requirement of customer. Support process to be more simplified and supportive.

Sanjay Anchan

Company Size:1001-5000 employees

HRMantra is Best Software

HR Mantra is the best software, overall it is the best software to use and to recommend anybody. They have a very good customer support team who replies to the queries and give the solutions. We are using Core, HRIS, attendance, leave, pms module in our organization.


Company Size: 51-200 employees

Very Good Software.

We are using this software more than 10 years. This software is really good and very easy to use. Attendance and Leave module has many option to personalize which is helping to fulfill our requirements.


Company Size:201-500 employees

Best Software

HRMantra is amazing software to make your HR single window solution and be tension free to calculate leave and all. "Single line every HR Person have try it."


Company Size:201-500 employees

User friendly Software.

Overall it is excellent software, very easy & handy to use but we are expecting quarterly or half-yearly visits & training, so that it is easy to handle & which will save time because for every small issue we have to keep on calling you. So looking forward to your positive response & thank you for all your support.

Supriya Shetty

Keep up the Good Work.

Best Software

A time-saving software that helps to ease the attendance & salary related task. Good support from the SPOC. Constant Follow up until a raised query is resolved. Easy access to team members. Continue the good work.

Kumar Krishan

Company Size:501-1000 employees

Good HR Mantra Software

Nice Customer support Good teamwork. Using the software since 3+ years. Friendly with user. After using the software we are able to reduce the paperwork by 90% in HR Department. The best part is the customer support.

Sumit Mittal

Company Size:1001-5000 employees

Automation powerfull software

Ease to daily HR operation, Enhance the digitization in employees data, Reduce timing in huge exercise i.e. Monthly payroll, Leave, PMS, Confirmation. Analytics tool to help in employee data management.

Arpita Gurav

Company Size:501-1000 employees

Would definitely recommend HR Mantra to others as well.

Would definitely look forward to work with HR Mantra team if they maintain the consistency of providing good back end support, resolve the queries in time. Right now as an end customer really feel very happy and would definitely recommend HR Mantra to others as well.

Kadam Pravin

Company Size:201-500 employees

User Friendly & Easy to Understand .

Overall Satisfied, enjoying the software.No complain till now, help us to get various reports in no time, Tax Calculation is the best part of the software.

Shweta Vasagadekar

Company Size:501-1000 employees

Overall a good system for Payroll.

Overall a good system for Payroll, still not used the other modules, but soon to implement the same. Good Technical support from Mr. Ajinkya and team, Thanks to Mr. Harish Dhar for introducing such good software.

Reeba Benoy

Company Size:201-500 employees

User friendly & prompt customer service

User-friendly, prompt customer support from the SPOC which we are handling. Its more than one year we are working with them. Mobile app is also good for our site employees.

Bodhisatwa Joarder

Company Size:501-1000 employees

Strong HR Operation System

It is a system which helps HR personnel to work easily. Solutions are ready for every problem. All the supporting stuffs are well mannered and likes to hand hold the customers.

Sunil Kumar

Company Size:1001-5000 employees

HRMantra is a good and user friendly Software.

Being HR of a company I found HRMantra Payroll with all options required by an HR Team in a big organization. It is a useful system and decreases the dependability on huge manpower. The thing of concern is only it should be maintained properly from the Initial stage. Then on times, you need not to think while processing reports for any HR function.

HO Amrit

Company Size:501-1000 employees

payroll processing made easy.

Support is good, software is easy to use, and special thanks to Ms. Sanika & Unnati Maam. Payroll is easy to process and software is configurable according to our requirement, one of the best HRMS software.

Manu Chaturvedi

Company Size:501-1000 employees

HR Mantra is user Friendly & very good software for payroll processing.

HR Mantra is a very good Software for Payroll. Sanika provides us a very good Support for all query. HRIS/ Attendance/Core/Payroll all modules are very good for the HR processing.

Anagha Guha

Company Size:11-50 employees

One of the most user friendly HR software

Easy to customize and use, one of the most user-friendly HR software I have used. All HR processes are mapped and is suitable for small & medium enterprises.