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Candidate Portal and its Significance | HRMantra

Candidate Portal and its Significance | HRMantra

Candidate Portal and its Significance | HRMantra

 6-7 minutes 

Definition of Candidate Portal

A candidate portal provides a place for candidates to apply for jobs, send their details for general jobs in the future, or even to view/respond to job offers.

Table of Content

  • Definition of candidate portal
  • Understanding the Candidate Portal
  • Quick benefits of the candidate portal
  • Key components of the candidate portal
  • Frequently asked questions

Understanding Candidate Portal

Candidate portal is an online tool that allows job seekers to upload their resumes and applications to apply for all current job openings available at any company or for consideration in future openings.

This tool has gained popularity with the rising current shift of businesses to online recruitment.

There are advantages associated with using an online candidate portal.

It gives job seekers the ability to submit their information and keep track of all their applications. Companies can avail of this opportunity by facilitating their recruitment procedure to be more convenient and eco-friendly as well.

Candidate portals request user account development for mostly providing information upload. This account provides a login feature that allows them to track their applications and to fill in and change their data independently.

Other candidate portals even allow the job seeker to upload documents like the resume, cover letter, and samples of their work. This is probably a way for companies to get to know the skills and the background of each candidate.

After the job-seeker gives out their information, it will all be stored in the candidate''s database. Later on, when companies have any job openings that require skilled personnel, they can then search the database.

The benefit is huge in terms of saving one a lot of time and effort by getting rid of paper applications to be sorted.

Send job openings that can be posted by the companies. Allow the job seekers to apply directly through the platform, therefore, saving time as job seekers can apply for multiple positions just through a few clicks with one application.

In any case, the candidate portal is a tool to be used by either job seekers or companies—this streamlines the use of the recruitment process effectively, thus aiding to reduce the paper waste.

If you''re job-seeking or interested in applying to companies, one tool that can be very helpful is the candidate portal.

Quick Advantages of Candidate Portal

Candidate portal systems have the benefit of using a feature that channels the candidates automatically to an organization''s HR system and, in the process, will have qualified automatically.

  • Reduces time spent reviewing resumes.
  • It hastens the candidate availability.
  • It enables tracking of information flow.
  • It eases up the hiring process.

Candidate Portal Key Features

  • Search and Apply to Jobs: It allows the candidates to search for listings of specific openings for a job using keywords, location, department, job type, etc. They can also apply to these job listings on the site through the candidate portal by the resume upload feature and an application form to submit application credentials.
  • Profile Creation and Management: The job seeker will have a profile that holds his or her information, a resume, a cover letter, and any other relevant documents. This profile can be used while applying for jobs without having to repeatedly fill in the information.
  • Application Status Check: Applicants can log in to check the status of applications such as whether they have been shortlisted to show up for an interview or if the position has already been filled.
  • Assessment and Testing: Some online job portals offer employment assessment and testing features during the job application process.
  • Job Selection: The candidate portal can provide personalized job suggestions based on details included in a user profile and previous job applications on the portal.
  • Onboarding: From the moment a candidate is onboard, the portal is instrumental in offering the onboarding materials and guidance plans that help a person transition into the role. Besides, a well-designed candidate portal ensures that data in possession is both private and secure. It can also be integrated with the company''s Applicant Tracking System or Human Resource Management System to ensure data flow and tracking.

The portal also remains user-friendly to the employees and can be accessed from different platforms such as computers, tablets, and smartphones.

Moreover, the employers benefit from the advertisement platforms in reviewing applications and communication with prospects, saving time and resources.

Overall, the resource of the candidate portal adds value to the process of recruitment for job seekers and companies alike. It smoothens the process, provides many resources, and also allows the required level of transparency and communication.

Still, the success of a candidate portal entirely lies in the usage. With the incorporation of best practices and utilization of features and functionalities in totality, it will be possible for users to streamline the recruitment process and make it a more satisfying experience either for the candidate or the employer.

Frequently Asked Questions

Why should my organization implement a candidate portal?

A candidate portal eases the recruitment process by acting as a single source for information and providing transparency and ease of communication for the candidates.

How does the portal integrate with our existing HRMS or ATS systems?

Most candidate portals available in the market these days come integrated with HRMS and ATS systems. You will have to work out with your product vendor for a near fit to do that.

Can we brand the portal in its appearance and features?

Definitely. Most of the candidate portals already come with space for adding customization so that the platform looks just perfect for your company, with its specific requirements.

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