1
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Homepage
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HRMantra`s homepage can be fully configured by all users to personalize to their liking. For e.g. they can decide the placing of the sections (tiles); expand or collapse each section and how they would like to be welcomed
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Mostly quite rigid with just 1 color scheme
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2
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Organizational Hierarchies / org units / employee categories
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In HRMantra, you can create any number of hierarchies helping you to create any kind of analysis on employee groups like company, location, department, division, grade, designation, SBU, profit center etc basis
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Quite limited number of hierarchies upto 7 thereby putting a lot of restrictions on data analysis and reducing the flexibility of configuring the software to all your org units. So for a business having more than 200 employees, such softwares are obsolete
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3
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Employee, managers and HR self service Portal
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From the common homepage, you can easily set the ESS, MSS and HR self service. So the employees need to look at just 1 page for all their ESS functions.
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Employees, managers and HR logins are generally separate with different looks and have to be logged in from separate applications. So if someone is an approver, he has to click in a specific module to check whether he has to grant some application thereby wasting his time and delaying the response time
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4
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Dashboards
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HRMantra has customizable 3 D real time updatable Business Intelligence dashboards in each module. It has over 35 chart types and 16 color palletes.
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Dashboard if available is either with very limited number of charts and is not specific to a module
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5
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Escalations
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It has fully flexible escalation matrices in all modules using powerful formula builders with time based triggering features. You can send email, SMS and notifications to select approvers. In case the escalation flow is changed, you can redistribute it in 1 click
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Generally any application is routed to a person and there are limited fixed number of escalation levels that can be set.So for a business having more than 200 employees, such softwares are redundant
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6
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Is the vendor profit making and the original promoters having a majority stake to show their emotional connect with the venture?
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HRMantra is profitable from day 1 and the founder CEO Mr Pankaj Bhargav is 100% dedicated to this business since the last 24 years and has 100% equity stake. His long term vision is to become a global leader in this domain
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Most of the ventures are loss making off and most of the founders have sold their majority stake to VCs who do not look beyond 5 years horizon whereas product companies become profitable after 15 years and 100s of crore of investments. There are dime a dozen such vendors who launch a good looking product with a terrific marketing campaigns before the product gets mature to handle complicated HR requirements. Your investment in such product may get wiped So just do not think of buying products from vendors with less than 15 years of HRMS expertise else you may repent heavily later on
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7
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Is there any hidden cost in adding any new legal entities?
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Absolutely no. Very transparent pricing based on active employees. Complete career graph across a group of entities.
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Most charge extra for an additional company and many are not able to even transfer employee data from 1 company to other also!. Such products should not be touched even with a barge pole
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8
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Is the vendor ISO 27001:2005 certified firm showing highest data security standards worldwide?
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Yes HRMantra is hosted on Microsoft`s Azure datacenter which is the world`s most secure platform
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No making your confidential employee information highly vulnerable to be poached by your competition
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9
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Is the software available on a monthly pay per use basis from VM servers based in an Tier IV datacenters with full DR?
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Yes
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Mostly Not available
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10
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Number of free reports provided
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500+ pre-configured phenomenally detailed editable reports. Users can add N number of extra reports or change existing reports themselves without extra cost
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Mostly less than 100 reports. If you want changes in the reports you will have to tell the vendor to change and they will charge you extra for the same
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11
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Amount of time invested in developing the software?
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1000s of man years by ourselves (besides lakhs of man years of investment by employees of our clients testing and giving us feedback in real business environment on how to improve the user experience and how to reduce time in doing HR interventions) since the year 1998 giving us an incalculable domain expertise and the product has all best business practices in place and features that are must-have and it has become a very mature and easy to set product for any firm of any size in any industry
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Quite less time invested in the development thereby the client has to waste colossal amount of time and money in explaining their requirements, fixing bugs, doing testing etc thereby becoming a guinea pig in the process as also imparting domain knowledge. Any such product with less than 15 years spent in its development will just not have the expertise or depth and so just not worth wasting your money.
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12
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Event reminders on the main portal page?
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over 18+ types of event reminders like birthday / wedding anniversary / retirement / confirmation dates etc. with provision to remind x number of days, months or years before it is due. It comes by way of Email, SMS or Popup alerts.
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very very limited triggers if at all available
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13
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Activity rules setting based on employee groups (multiple organizational hierarchies). Rules setting remapping is easy?
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Grouping can be done on 100+ activities like payroll, leave, attendance, salary etc. Remapping can be done in seconds.
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Grouping facility if at all available can be done on very few activities and only for limited modules. In many products it has to be done employee-wise thereby HRD has to be remember which rules are relevant for all new joinees thereby wasting their precious time and many times leading to errors. It thus makes such products unsuitable for a large multi location multi hierarchy business.
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14
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Number of preformatted letter purpose templates
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HRMantra has over 125 such templates across all modules thereby giving the users a personalised response
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There are much lesser such templates
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15
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Implementation Methodologies
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Handled in easy steps. All masters setup, policy configurations etc. are provided from front end. HRMantra software implementer can handle it.
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Mostly not well organised
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16
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Does software allow master data to be deleted even if there are transaction data available connected to that master data. For e.g. If a Mumbai city is defined in employee addresses and a user deletes Mumbai city from master it should restrict it.
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No. HRMantra follows strict RDBMS rules to ensure user does not delete master data inadvertently following a strict parent child relationship
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Allows to delete data which is not only dangerous but raises serious questions on the software capabilities of the vendor-such products are not fit to be sold.
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17
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How many types of data can be imported?
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HRMantra has a phenomenal 75 types of data that can be imported to reduce time in entering such info-it is a great time saver
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Very limited number of imports allowed thereby increasing the time required to do HR processes thereby wasting time and reducing productivity like anything
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18
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Can employees create their own custom event reminders with provision to remind x number of days, months or years before it is due?
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Yes. Employees can create N number of custom date triggers like their insurance policy expiry dates with. It comes by way of Email, SMS or Popup alerts.
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Mostly No
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19
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Does the vendor restrict the number of access levels in the cumulative licenses sold and are the prices higher HR and Admn access levels?
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No. HRMantra has a very honest pricing policy. The client can decide which user to give which access level without worrying about any price surge
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Most of the vendors give very less HR and admn licenses and charge a very high price for such access levels
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20
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Mobile version features
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Employees can do their main self service functions like applying leave, OD, OT, attendance regularisation and all kinds of helpdesk thru their cell phones. This frees the employee from being depended on using a PC for HR work and thus truly any and all employees including workers become truly online. Available in Android and IOS
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The number of features are quite limited compared to HRMantra.
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21
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Does it have multi-lingual capability - Software can be used in any language?
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HRMantra is completely Multilingual. The client can use any language they want
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Mostly 1 language like English only
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22
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Is the software 100% Responsive
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Entire software can be used from any devices like smartphones, Ipad, laptops or desktops
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Most have a featureless mobile app apart from the desktop version
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23
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Position Management - To define man-power budget and planning and manage positions
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Available
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Mostly Not Available
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24
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Notifications mgmt
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Available
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Mostly Not Available
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25
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User Proxy Mgmt
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Available
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Mostly Not Available
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26
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Is the vendor GDPR Compliant
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Yes signifying it has implemented the best personal data protection globally
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Mostly no so your employee data can be compromised easily
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27
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Can the captions be labeled differently by the clients to suit their names
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Available
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Mostly No
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28
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Has the vendor been able to successfully migrate technologies every few years to keep the HR software state of the art and your investment safe?
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From 1999 to 2020, there has been 7 major technological innovations in HRMantra. Starting with Clipper then we migrated to Java and then to VB 6 to ASP, then ASP.NET with VB.net and then using C#. The latest multilingual global version has been developed using Angular 7.3. and is JSON based. So you can be rest assured that your investment in HRMantra will never get wasted
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A lot of products are still using older Angular JS or ASP.NET technologies or outdated PHP or obsolete client server technologies
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29
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Does it have the Geo tagging features
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Yes
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Mostly no
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30
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Does it have 9 box grid analysis
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Yes
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Mostly no
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31
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Does it have the Geo fencing features
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Yes
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Mostly No
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32
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How many years have the software been under development? More than 15 is a must for a deep domain like HR
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HRMantra has been under constant development since 1999-over 21 years now showing our commitment to HRMS
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Most of the vendors have been in the market since 2015 and all such products will have very little understanding of HRD requirements and make their clients guinea pigs
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33
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Is the vendor CMM Level 5 certified?
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Yes
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Mostly No
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34
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Is the vendor SOC 2 certified
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Yes
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Mostly No
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35
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Can the client add number of fields of their own choice and also decide to make it compulsory or delete fields they do not want ?
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Yes
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Mostly No
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36
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Can the client add a page / form of their choice?
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Yes
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Mostly No
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37
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Does the software have the flexibility to create new workflows?
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Yes
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Mostly No
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38
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Is the database always encrypted so that even the database administrator cannot see any data fields?
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Yes
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Mostly No
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39
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Can it handle multi currency issues
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Yes
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Mostly No
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40
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Can it integrate with multiple mail servers at different locations
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Yes
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Mostly No
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41
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Does it have Whistle Blower Feature
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Yes. In case some employees is doing a fraud or someone is harassing a lady then he or she can complain to the management about it without the fear of getting exposed as that transaction is hard coded to not be included in the audit log
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Mostly No
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42
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Does it have a detailed audit log of who logged in, added, edited deleted some records besides imported or exported some files?
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Yes
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Mostly No
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