HRMantra

Why HRMantra

wingleft Celebrating 24 years of HRMS Excellence wingright

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Open challenge: Show us an HR software more comprehensive than HRMantra, having better technologies, cooler UI, & being sold at a lower price, and we are ready to lose $ 10,000

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Even a vendor having less than 5 years' experience in the development of an HCM software will claim that their product automates the entire hire to retire lifecycle of an employee but the devil is in the details. Let us give you an example. In 2002, our leave structure had a simple one pager mentioning about 15 basic policies that too without any formulae builders. Slowly the list of conditions increased and formulae builders got added to handle various complexities in the leave rules of our clients. In the previous .net version, there were 12 formulae builders and the latest 7th global multilingual version developed using Angular technologies has over 33 formulae builders enabling the creation of millions of possible conditions. Most of the best rated such products focus only on the transformational processes like recruiting, HRIS, performance & learning management ignoring the transactional issues like Assets, Projects, attendance, leave, travel & payroll which usually waste over 70% time of your employees. HRMantra has given due justice to these modules also in a big way, saving 30 precious minutes of all your employees daily allowing them to focus on your core business objectives.

( The below comparison can be best viewed from a PC )
  • Is the vendor profit making and does the original promoters have a majority stake demonstrating their commitment & emotional connection with the venture? It is the surest sign of a resilient business in today's recessionary times due to high inflation, slow economic growth and shrinking margins - <p>HRMantra is profitable from its inception in 1996 and is proudly self-funded. Its founder &amp; CEO Mr. Pankaj Bhargav is 100% passionately dedicated to this business and plans to take the company public in a few years. His vision is to become the global leader in this domain by always keeping the software very feature rich, using the latest technologies and offering it at a very reasonable price giving over 20 times value to our clients compared to the best-rated such products in the world!</p>

  • How many years have the vendor dedicated to the HCM domain? Less than 5 years experience-they are at the start of their journey to climb the mount Everest. If they have 5 year to 10 years domain knowledge-they are at the base camp. If they have 10 to 15 years expertise-they are about 25% from reaching the peak. However, if they have focussed on HRMS beyond 15 years, then they have reached the top. - <p>Automating the entire hire-to-retire HR activities, always upgrading to the latest technologies, and making the UX better and better daily is a never-ending quest. Since 1999, we have dedicated ourselves to this domain, and the depth of our knowledge can be seen by watching the detailed 6-hour online video demo. You will surely be amazed at our passion for solving the ever-expanding minutest requirements of our users.</p>

  • Has the vendor been able to successfully migrate technologies every few years to keep the HCM software state of the art and to safeguard your investments? - <p>From 1999 till date, there have been 7 major technological iterations in HRMantra. We started with Clipper and then migrated to Java, VB 6, ASP, VB.net and ASP.NET using C#. The latest multilingual global version has been developed using Angular technologies based on JSON or java-script framework, which provides faster loading of pages without postbacks, makes pages responsive etc. So, you can rest assured that your investment in HRMantra will always keep paying off.</p>

  • Has the software become AI-driven? - <p>Yes. Our endeavor is to offer the best and the latest tools to our users to reduce their workload.</p>

  • Does it have a workflow creator? This is a very important feature allowing the vendor to create any number of application & approval systems without any extra coding helping them to take the projects live rapidly. Less coding also means lesser bugs. - Yes. The idea is to customize HRMantra 100% to your requirements.

  • Can it design a form? Any page not already present can be easily created in the software without any need to re-code. Existing fields can be hidden or new fields can be easily added in a form - Yes

  • Does the vendor have a voice bot to handle HR activities? - <p>Yes. HRMantra's voice bot called Milibot handles support and HR activities</p>

  • Is the software 100% usable from a smartphone or Ipad besides a laptop? - Yes. The entire software is fully responsive. Employees can do all their ESS, MSS & HR admin work thru their cell phones including processing of attendance & payroll. This frees the employee from being stuck to a desk in an office and reduces your carbon footprint like anything, thus truly, any and all the employees, including workers, become fully online. Available in Android and IOS

  • Does it have customizable real-time updatable Business Intelligence dashboards? - Yes. Every module has many such dashboards. It has over 35 chart types and 16 color palettes.

  • How strong are the escalations for all workflows? - It has fully flexible escalation matrices in all modules using powerful formula builders with time-based triggering features. Different workflow escalations can vary. You can send emails and notifications to select approvers. Reminders can be sent to approvers if they do not approve applications in time. In case the reporting structure gets changed, you can redistribute, i.e., send emails sent earlier to previous superiors to new department heads in 1 click. Escalation pages are in steppers format for a better understanding and handling

  • Does it have proper time zone feature for e.g if the applicant for holiday is in Dubai but the approver is based in London, does it correctly handle date & time differences? - Yes in HRMantra, it will show the time & date of the user

  • Can it handle multi currency issues? - Yes

  • Does it have multilingual capability? - HRMantra is completely multilingual. The client can use any language they wish. By default, we have ported HRMantra to the 12 most globally spoken languages apart from English, including Spanish, French, German, Portuguese, Italian, Chinese, Arabic, Russian, Japanese, Turkish, Hindi & Bangla. We plan to keep adding more languages gradually, and such addition will be given free of cost. The clients can change the labels provided by us to suit 100% to the local employee preferences

  • How many organizational hierarchies / org units / employees groups can be created? - In HRMantra, you can create N number of such categories helping you to create any kind of analysis on org units like company, location, department, division, grade, designation, SBU, profit center etc basis.

  • Does the software allow master data to be deleted even if transaction data is available? E.g., If New York City is defined in employee addresses and a user tries to delete this record from the master, then does it allow? - No. HRMantra follows strict RDBMS rules to ensure the user does not delete master data inadvertently. It follows a strict parent-child relationship

  • How easy is it to use the employee, managers and HR self service portal? - Using just 1 common homepage, you can easily do the ESS, MSS and HR self-services based on your access permissions. Since HR managers besides doing their HR work also need to approve applications of their subordinates as also do their ESS. They do not need to log in separately to do these varied transactions. Based on access level rights, employees can see and work on more and more pages

  • Is there any hidden cost in adding any new legal entity? - <p>Absolutely no. The client can create any number of group legal entities. Very transparent pricing based on active employees in a month. An employee can be moved from 1 legal entity to another, yet HRMantra will generate a complete up to date career graph right from the date of joining of that employee in your group.</p>

  • Is the vendor comfortable developing web services to import or export data on a real-time basis from their third party ERPs / CRM / Accounting software? - Yes. HRMantra is open to developing various APIs or web services. We already have over 21 APIs developed to integrate HRMantra with Google Maps, ?

  • Is the vendor ISO 27001 certified, showing the highest data security standards worldwide? - Yes

  • Is the vendor SOC 2 certified? - Yes. We take employees' data privacy concerns very seriously.

  • Is the vendor GDPR Compliant? - Yes, signifying it has implemented the best personal data protection globally

  • Are masters based on the date of effect? - Yes. Many values change over time, and the HRD would like to see the progression, which is only possible with the help of this feature. E.g., salary increments across years.

  • Is the software also available on the cloud on pay-per-use model from VM servers based in a reputed data-centers with full Disaster Recovery? - <p>Yes. HRMantra is hosted in Microsoft's Azure Data-centers which has one of the highest data security standards worldwide</p>

  • How many number of free reports are provided? - 500+ pre-configured phenomenally detailed editable reports with the facility to add or drop columns or filters. We can add N number of extra reports or change existing reports if required. Such flexibility enables us to handle thousands of variances required by different clients.

  • Amount of time invested in developing the software? - We have invested thousands of man years ourselves since the year 2000. Besides, tens of thousands of years of investment have been done by our clients' employees using it in a real business environment. We frequently keep getting valuable feedback on how to improve the features, user experience and technologies to reduce the time in doing HR interventions. We have picked up phenomenal domain expertise. The product has all the best business practices in place and must-have features. HRMantra has become a very mature and easy-to-use product for any size firm in any industry anywhere in the world.

  • How many event reminders are available? - Over 18+ ready event reminders are provided including birthdays, wedding anniversaries, retirement dates, confirmation dates etc. HRMantra has the provision to remind x number of days, months or years before it is due.

  • What are the various methods of sending personalized drafted event reminders? - It has the facility to send a separate or common email for events. Also, emails can be sent to the event bearer for all the defined events. Reminder can also be done using popup alerts on the main login page or notifications. It has been made employee group-wise with flexibility to define employee dates.

  • Are activity rules setting based on employee groups? Are rules setting or remapping easy? - Grouping can be done on 100+ activities like payroll, leave, attendance etc. Remapping can be done in seconds. You can define your rules or policies by creating any number of employee groups. It gives us tremendous flexibility to handle any number of complicated policies.

  • How many number of preformatted letter purpose templates can be created? - HRMantra has over 125 such templates across all modules thereby giving the users a personalised response and any number of more such letter workflows can be created. It has the facility to display data in the form of a table from the database the way the client wants.

  • How is the product implementation executed? - Project implementation is handled in easy to follow steps. Every step like the masters setup, policy configurations, formulae settings etc., are done from the front end only after we get the System Requirement Study approved from the client project manager. After the SRS gets completed within one to two weeks, implementation gets started systematically sequentially starting with the core, HRIS, assets, attendance, leave, projects, travel and the payroll modules. This is because we need to first set the HR transaction modules from which data gets picked up in the HR transformational modules like the PMS, LMS & finally the recruiting module. There are defined timelines for each module completion.

  • How configurable is the homepage? - HRMantra's homepage can be fully configured by all the users to personalize to their liking. For e.g. they can decide the placing of the sections (tiles); expand or collapse each widget and decide how they would like to be welcomed

  • How many types of data can be imported? for example doc, xls & txt - HRMantra has a phenomenal 75+ types of data that can be imported to reduce time in entering such info from the front-end. It is a great time saver.

  • Can employees create their custom event reminders with provision to remind x number of days, months or years before it is due? - Yes. Employees can create N number of custom date triggers like their insurance policy expiry dates. Reminders can be done by emails, popup alerts & notifications.

  • Does the vendor restrict the number of access levels in the cumulative licenses sold, and are the prices higher for HR and Admin access levels? - No. HRMantra has a very honest and simple pricing policy. The client can decide which user to give to which access level without worrying about any price surge.

  • Does it have the Geo tagging features? - <p>Yes. Real time geo tagging feature is available</p>

  • Does it have the Geo fencing features? - Yes. Employees can be restricted to punch / register their presence from within a defined area with the help of geofencing

  • Does it have position management to help define workforce budget, planning and manage positions? - Yes. This is a very important and useful feature for HR. You can create positions once workforce planning is done. Clients can define Org units for positions and report positions against various manager types. The client can also define skills, job functions, age, experience, CTC range etc., against each position.

  • Does it have notifications mgmt? - Yes

  • Does it have user proxy mgmt? - <p>Yes. The HRMantra admin can define which user groups are allowed to delegate pages to other user groups. Users can delegate specific pages to another user for a certain duration if they are traveling or busy in some other work</p>

  • Can the clients label the captions differently to suit their needs using a workflow? - Yes

  • Does it have a 9 or 16-box grid analysis for succession planning? - Yes. The client can configure the number of boxes based on employee groups

  • Can the vendor add several fields asked by the client and decide to make it compulsory or delete the fields that they do not want? - Yes

  • Is the database always encrypted so that even the system administrator cannot see any data fields from the backend? - Yes

  • How easy is it to do Employee Self Service and Manager Self Service? - ESS is along with profile summary and very appealing looks

  • Does it have the whistle Blower Feature? - Yes. If any employee is doing a fraud or harassing a lady, then anyone can complain to the management about such a grave issue without the fear of getting exposed, as there is no audit log on this page.

  • Does it have a detailed audit log of who signed in, added, edited, or deleted some records besides imported or exported files? - Yes. It is very light. Only changes are recorded, not the entire screen of all the record fields.

  • Does it have drill down reports? - Yes. This way, you can do a lot of in-depth analysis very easily without wasting time churning out multiple reports.

  • Can it handle inter-company transfers using a workflow and maintain the same emp code to provide a complete career history of an employee? - Yes, making the HRIS process very easy. Seamless automatic leave, attendance, claims, payroll, investment etc. data transfer takes place when an employee is transferred from 1 company to another. You can decide whether to keep the old employee code or assign a new one to the employee. All the rules of the new position automatically get applied to this employee.

  • Does the attendance, leave, loans, claims etc., data flow into payroll automatically? - Yes. HRMantra is an integrated single product. All the modules are interlinked, increasing the efficiency and accuracy of the HRD.

  • How nice is the appearance of the pages? - Pages are bright, responsive, and with trendy controls to make users happy to work

  • Is the product fully API driven to facilitate instant integration with other products? - Architecture is completely API driven, which can be used by 3rd party softwares for pulling data in JSON data format. JSON is a lightweight format for storing and transporting data. By default we have provided over 13 APIs which can be freely called by any third party product

  • How effective is the database structure? - The database structure is highly configurable and uses advanced query and performance features.

  • How many dashboards and widgets can be created? - Clients can create any number of dashboards and widgets per module. Very easy to handle with drag and drop facility

  • How many ready made widgets can be created? - Plenty of ready-made widgets can be used by ESS employees and admin users for analytics like My Profile, My Career track, My Reportings, My Attendance, My Team attendance, My Holidays, My Team Leaves etc.

  • Is an audit of APIs available? - Yes, helping to keep track of all APIs used by which software and the frequency etc.

  • How strong are the security features? - over 20 important features like password pattern, password size etc. making your system quite secure

  • Is the software using a strong RDBMS? - Yes. It is based on the latest MS SQL version.

  • Can it integrate with multiple mail servers at different locations? - Yes

  • How cool is the mobile app looks? - The mobile app has a great look-n-feel with controls and UX as per the latest trends.

  • How indepth are the pages & field rights? - <p>HRMantra is extremely flexible regarding rights and access for particular pages, fields or sections of the portal. You can assign any access rights to anyone, including administrator rights. You can have any number of admin users and do not need to worry on the cost escalation for such privileges. Employees can do their ESS, MSS &amp; HR Admin activities from 1 access right.</p><p><br></p><p><br></p><p><br></p><p><br></p><p><br></p>

  • Does it have a single sign-on / Active Directory facility? - Yes, thereby you do not need to give feeding your user name and password for multiple applications in the same domain.

  • Does the software have an inbuilt report designer? - Yes, provided free of cost.

  • In SaaS, is it multi tenancy based? - Yes. A common HRMantra software application is accessed by multiple clients having separate database schemas

  • Can the client monitor progress of various processes like attendance, payroll or large reports and get email alerts when such work is completed? - Yes, enabling the client to keep doing other work while the such a process is going on

  • Does it have IP locking facility so that employees are restricted to do work from specific office or home locations only having static IPs? - Yes

  • How many tables are present in the entire software? - Over 1200. More the tables, the product is well designed and in-depth helping in generating better MIS and incisive query results

  • Are the master's accessing using OTP? - No. Not required. Allowing masters access through OTP is a headache. Clients can decide whom to be allowed to view, add or edit masters.

  • Is the vendor comfortable getting its software installed on-premise if the client insists? - Yes

  • Does it have context-sensitive help on every page with detailed transaction steps explained in the e-manual? - Yes

  • Can it generate QR codes instead of requiring visiting cards to be printed for all employees? - Yes. This cool feature will reduce the carbon footprint of your organization besides saving lots of money

  • Does it have a voice assist facility like Alexa? - Yes

  • Does the system have attendance tracking tool wherein it takes the screenshots of the desktop screen at regular intervals to ensure that the employee is actually working in front of the system? - <p>Yes. An application has to be installed on user's desktop/laptop to track the individual user.</p><p><br></p>

  • Simplicity of workflow display - One can view the entire summary, which includes both pending applications and approvals on one single widget

  • Modules and pages layout - There is a lot of clarity in the modules listing.

  • Does it pick up currency exchange rates instantly using an API? - Yes

  • Does it have FAQs on various processes and pages? - Yes

  • Does it have 100s of inbuilt greeting cards and provision to add your greeting cards? - Yes

  • Does it have a city-state-country relation master to ease data entry, reduce time wastage, and reduce manual errors? - Yes. By default, thousands of cities within a province & countries are pre-fed, so you do not need to worry about setting up such relationships, and this provision is very useful for all those who need to travel across the world.

  • In a group of companies, can it display a logo specific to a company which is different from the group logo? - Yes

  • In case it can create workflows without any recording, does it also have import export feature of it? - Yes

  • Does it have hundreds of motivational thoughts of the day? - Yes

  • My task, opinion poll, suggestion box, contacts, home page message etc - <p>Yes-handled from the main portal page</p>

  • Can it maintain employee data import / export audit log? - Yes

  • Does it have employee engagement activities, including News and Events? - Yes

  • Does it have a detailed workforce budgeting system based on recruitment year & monthly, quarterly or half-yearly cycles? - Yes

  • Does it have a workforce workflow? - Yes

  • Does it have import export facility for positions? - Yes

  • Can the client change language captions rapidly using the import export facility? - Yes

  • Does it have a requisition workflow? - Yes, a workflow for new joinees or existing replacements with connectivity with workforce budgeting. You can determine the configuration of fields for requisition workflow besides on which org units should the requisition process be carried can be defined.

  • Does it have auto requisition assignment feature? - Yes. So when a new requisition is raised, it gets automatically assigned to that location's HR managers so that they can start finding relevant candidates rapidly, thereby reducing the time taken to get a candidate on board.

  • Can you do bulk import of candidate data from excel along with their resumes? - Yes

  • Can it import candidates CVs from a jobsite you have subscribed or from your website? - Yes

  • Can you upload approved requisitions directly onto job sites you have subscribed to for such a facility? - Yes, using an API

  • Does it have Internal Job Posting process? - Yes

  • Can any Online Psychometric, IQ etc. be created? Can tests be conducted for Candidates and Employees on any topic? - Yes. You can create an 'N' number of topics N' several levels with randomized questions.

  • Does the product have resume parser? - No

  • Can you set Time Bound tests with Multi - Choice parameters? - Yes. You can schedule the test with or without a time frame with objective answering, and the same can be notified to the candidates through email.

  • Does it have the feature of setting subjective test questions? - We have provided option to define subjective questions besides a page for paper checking and giving marks by a subject expert

  • Does it have the functionality of setting negative markings and cut-off marks? - Yes. The system has the functionality of negative marking and cut-off marks.

  • Can a basket of topics be merged to create a test? - Yes. You can select the 'x' number of questions from one topic and the 'y' number from another topic to feature in a test.

  • Can you upload an image for conducting the Picture Thematic Test? - Yes

  • Can it import questions of the online test papers? - Yes

  • Campus recruitment management - Yes. You can store candidate's selection from any campus and do a lot of analysis

  • Can you manage interview questions and rounds of the candidates to select the best? - Yes. You can create a series of questions for the HR, technical and department head interview rounds so that there is no favoritism, nor are some candidates asked extremely tough questions. The target is to select the right candidate for your organization.

  • Can it manage placement consultant profiles and CVs uploaded by them - Yes including their billing terms

  • Does it have the candidate offer workflow? - Yes. Candidates can convey their acceptance in email by clicking on a link. After a candidate joins your organization, you can in one click convert their database into that of an employee.

  • Can it send email to the references given by the candidates to check their background & suitability for the job offered by your company? - Yes. In order to minimize the time required by such referees, in the email sent, there is a link which has objective type questions which they can answer quickly and on submission, it will automatically sit in such candidates database and the HR will get an email intimation of the same

  • Does it have the pre-boarding feature? - Yes. Even before the candidates join your company, you may ask them to finish the onboarding formalities like medical examination, checking qualification certificates, etc.

  • Is the recruitment module connected with other modules? - Yes. In HRMantra, when a candidate gets selected; in 1 click, you can convert all such entered candidate data into the employee database, thereby saving a lot of time for the HRD

  • How many number of predefined fields per employee are present-more the fields, better and more powerful will be your HRIS - <p>HRMantra has more than 450 attributes per employee. It makes the employee-related decision-making process quite fast. It is their complete information repository helping you understand them better. Clients can create any number of pages with any number of fields and manage them on their own.</p>

  • How in depth is the Pay Heads Master? - The page is split into stepper designs to segregate the pay heads detailings

  • After an employee joins, can the system automatically send emails to the asset owners to make provisions for assets to be given to the new joinees? - Yes

  • Can all employees log in to view their saved details and correct some personal data? - All employees can edit their info at any given time, which then goes for approval to the HRD.

  • Can you import new joinee excel data in the system? - Yes

  • Is there a maker checker facility? - Yes. All the employees can keep updating their information as & when required thereby reducing data entry job of the HRD. It helps maintain a clean and validated database.

  • Does it have the search Buddy facility? - Yes. You can easily search assigned employees within the company and see their details like department, designations, location, mobile number, and email id so that they can quickly get in touch with them for some queries.

  • Can the employee code pattern be based on any permutations & combinations on an auto sequence basis? - <p>Yes</p>

  • Does it have the provision to manage the list of all the documents submitted by all the employees? - Yes. You can keep a list of all the academic, previous work experience etc. kind of documents in a structured manner

  • Can a list of employees be automatically assigned to a user? E.g., can department heads see only their subordinate's data? - In HRMantra, you can do the auto-assignment of all employees based on various hierarchies like company, department, designation, location etc., to manage HRIS speedily. You can also do the manual assignments as also import assignment data.

  • Does it have the provision to upload employee reports such that all the employees can download such reports specific to them whenever required? - Yes

  • Can it display a detailed career display of all the employees right from their first date of joining your group in one legal entity and moving into different companies till today? - Career growth looks trendy in the form of a widget and made part of a dashboard with a graphical presentation

  • Can the pay review data be exported and all calculations or modifications done rapidly in excel and then imported back for speedier increment process? - Yes

  • Does it have Letter application workflow? - Yes. This is a wonderful feature giving immense flexibility of approving letter contents before sending them to any employees

  • Induction policies feedback form - Available and fully parameterized. You can use it wonderfully for getting ISO certifications as all documents have the version number, document number, issue date, and facility to be released on the login page to be seen by all the employees. You can also decide whether it should be compulsorily seen by all the relevant employees & whether you want to take feedback from employees on the contents in various forms.

  • Can the policy documents, like travel, leave rules etc., be seen by employees to whom it is relevant only? - Yes. So one group of employees cannot see the travel or hotel budget limits of other groups.

  • Does it have a detailed On-boarding Mgmt? - Yes, including on-boarding feedback workflow. It defines onboarding stages, activities and persons responsible for carrying out each activity and then tracks the process for all the new joinees

  • Can it display your organization chart? - Your group may have thousands of employees spread across hundreds of locations in tens of companies, and it normally becomes a big challenge to display the complete org chart of your group right from the topmost group name to the lowest org unit or hierarchy. To ease this pain, HRMantra has come out with a wonderful org chart in which any org unit can be expanded or collapsed with a click. Each hierarchy has a different color and provides the total number of headcounts in it. You can display direct reporting or indirect reporting (dotted line reporting) charts.

  • Does it have the feature of an employee's position reporting chart? - It has a fantastic way of displaying the employee reporting charts by expanding or collapsing them as per your desired view, consisting of an employee photo, designation and a brief profile. It also generates a tree structure. Indirect or dual reporting is also possible. If a CEO has a manager and a driver reporting to her, the positioning of the driver in the org will be much lower than the manager.

  • Can a client create any survey or poll with a graphical display of results? - Yes, with ability to create multiple surveys in categories & subcategories

  • Does it have rewards and recognition with the facility to gamify and nominate employees for rewards? - Yes. You can define reward types, reward policies, nomination workflows, evaluation questions and parameters, Finalization of the shortlisted candidates and publish the winners list on the homepage.

  • Can the list of rewards given to all the employees be exported for quick decisions as to the next most eligible employee and such data imported back? - Yes

  • Online test management - Just like we have a detailed online test management feature for the candidates, the same depth is present if you wish to conduct test of the employees after they undergo some training programs. Please refer to the test features in the recruiting module for further details

  • Does it allow import online test questions data? - Yes

  • Does it have employee transfer workflow? - Yes

  • Does it have a resignation application approval workflow? - Yes

  • Can Full and Final Settlement be done from the front end? - Yes. It is Accurate, in-depth, fully automated and online

  • Can you set different exit interview questions for different hierarchies? - Yes

  • Can the exit form be escalated to Multiple levels, and can conditional policies be set between levels? - Yes

  • Can it also trigger a mail for exit clearance & emails sent to the relevant employees? - Yes

  • Can it do the replacement online for the exited employee leading to the transfer of all responsibilities to the respective replacements? - Yes

  • If the employees do not return any asset at their exit, does it mention it in the FFS? - Yes

  • When you need to fill mass exit forms, does it provide import / export for speeding it up? - Yes

  • Does it have exit interview workflow? - Yes

  • Depth of offboarding management - Over 7 actions can be triggered once the exit form of any employee is filled up.

  • Does it have a handover duty workflow? - Yes. When an employee moves from 1 department, location, or legal entity to another or when he quits, there is a detailed process of handing over duty responsibilities to the incumbent.

  • Does it generate a ticket number when a particular request is submitted and does the applicant get an email on the request closure? Can you also CC / BCC email to other employees? Can you send attachments? Can you set a priority? Can you set who to approach? - Yes. This workflow can create user-defined workflows like IT desk, travel desk etc. You can decide whom to approach having Seat No. / Contact No./Bldg No.

  • Does it have a Helpdesk workflow to allow the client to create any customized workflow in the flick of a button? - Yes

  • Does it have Insurance management section? - If your company has taken out a group medical or life insurance plan for your employees, then all such details can easily be managed in the HRMantra software. You can store various insurance plans, eligible employee lists, and all employees enrolled in them.

  • Can it export all insurance plans data for faster entries in excel and imported quickly? - Yes

  • Does it have minimum wages feature based on various factors like zones, industries, pay heads etc.? - Yes

  • Is the concept of assets within assets available? - Yes. You can maintain a set of assets within another asset. One asset may consist of many other smaller assets, and this clubbed asset can be stocked and given to employees. e. g. A PC set that consists of a mouse, Keyboard, Windows OS etc. can be clubbed as one set and can be allotted or revoked from the employees

  • Asset Responsibility and Eligibility - Asset Ownership is position based, meaning if owners of assets exit and new employees join in their place, you need not change the ownership details reducing your workload & stress.

  • Does it have a provision for storing details of assets issued to employees like name, asset value, taxable value, when an employee returned such asset, and in what condition? - Yes

  • Does it have the facility of importing asset stocks? - Yes

  • Does it have the facility of importing asset allotted details? - Yes

  • Does the software maintain asset inventory details? - Yes

  • Does it have an asset allotment workflow? - Yes

  • Does it have an asset clearance workflow? - Yes

  • Does it have a detailed project management module? - Yes. You can create a client profile and multiple projects for each client with an estimate at the time of completion, project costs, and the number of people required with what skills to know project profitability. HR can create pages with unlimited fields and manage them with their custom validations, etc.

  • Can it import the client database? - Yes. All the data of all the pages and fields created for clients data can be exported and imported. It also records mapping rule history. Clients can back up data before importing and cross-check for any data differences later.

  • Can you define the tasks as per Project? - Yes

  • Can you import all the projects your company is handling for all the clients -

  • Does it have the workflow to ask for project resources, and when approved by the concerned seniors, such employees get automatically assigned on such projects with effect from certain dates? - Yes

  • Does it have a project time sheet workflow? - Yes. The page design is responsive and with all the latest looks to ease applicant entries

  • Can you email the time sheet to the client for approval? - Yes

  • When the time sheet is approved, does the time-in time-out automatically update the attendance for that date? - Yes

  • Does it have the public holidays dashboard? - We have provided an "Upcoming Holiday" widget. It can be added to the home page as well as the attendance dashboard

  • Can any number of attendance heads be created? - Yes. You can define unlimited heads with different formulas as per your group policy. We use open formulae to calculate these heads.

  • Can a set of employees choose the maximum number of holidays they can avail themselves in a year? - Yes

  • Can HR admin / Supervisor import the shifts of the employees? - Yes

  • Can it accept a master permission attendance card for time-in and time-outs? - Yes

  • Is 31 hour day concept available? i.e. an employee enters the office at 23 hours and exits at 7am the next day such that the attendance is marked present for the previous day - Yes, enabling an employee whose time-in is today at 11pm, and time-out is tomorrow at 7am to be marked the present full day for today

  • Can any number of shifts be created? - Yes

  • Can it create flexi shifts, semi-flex shifts, half day shifts apart from fixed shifts? - Yes

  • Can auto-shift rostering / rotation be done for any set of employees? - Yes

  • Can it create any weekly off combinations for Monday to Sunday based on whether it is 1st, 2nd, 3rd, 4th, 5th, even monthly, odd monthly, even yearly or odd yearly? - Yes

  • Shift scheduling - An employee can swipe shift for 2 different days. For example, in case of any emergency, if your company has to declare an off on Monday but wants the Monday shift swiped on Saturday, then this can be done in just a click.

  • Can employees apply for shift change? - Yes, using a workflow

  • Can default shift be automatically assigned to a new joinee? - Yes

  • Does the vendor have an attendance service installed on the client's PC to post attendance as & when required without sharing their server IP with the vendor? - Yes

  • Can daily, weekly or monthly shift rostering be done using import/export? - Yes

  • Does it have the provision to set the shift automatically as per the in-time of the employee on a particular day? - Yes

  • Does it have the provision of defining break times like lunch, etc., to calculate the actual working hours properly? - Yes.

  • Late / Early / OT calculation depth - Quite in-depth rules based on hierarchies and options to deduct leave / salary on fixed or multiple values of time or salary amounts with cascading effects

  • Late, Early, Deficit, Missing minutes and Extra work Policies - There is no limit to creating rules or facilities to handle attendance irregularities. This policy. We have added a formula builder to handle any policy for attendance irregularities and extra work.

  • Can it calculate monthly deficit hours and deduction rules? - Yes, based on hierarchies and options to deduct leave / salary on fixed or multiple values of time or salary amounts with cascading effects.

  • Methods of attendance reading - <p>All attendance methods can be captured using bio-metrics, swipe cards, log-in, log-out, android, IOS App, or manual register.</p>

  • Can it automatically pick up attendance data from a swipe card system on a real-time online basis from all locations? - Yes, web services give you instant analysis of who has come at what time. It thus saves time, money and mistakes in adding employee data to the access control system. Attendance tracking can also be done thru a webcam attached to a PC kept at the reception or from a cell phone which not only reduces costs dramatically but also helps track attendance dramatically on the fields.

  • Can employees fill out the attendance record and submit it to their department heads for approval? - <p>Through attendance regularization form</p>

  • Does the system force the user to apply attendance irregularities after login into the system? - Yes

  • Does the system allows to apply attendance irregularities from time sheet page itself? - Yes

  • Can the attendance regularization application be used for daily activity tracking? - Yes. All employees get to enter the work they have done against a job function.

  • Does it have the facility of importing / export of the swipe card data? - Yes

  • Does it have the workflow for extra hours worked? - Yes

  • Can a department head approve extra hours for their team members using a workflow? - Yes

  • Does it have the provision to give gate passes to employees when they go outside the office / factory premises and whether it is paid or unpaid? - Yes using a workflow

  • In extra work application, do the applicant gets the facility to get the extra hours worked in salary or leave? - Yes

  • Does it have the workflow for optional holidays? - Yes

  • Does it have the workflow for extra hours correction? - Yes

  • Does it have the workflow for On Duty (out-of-office work)? - Yes. OD application can be "Day based" or "Time based"

  • Does it have the workflow for Missing minutes condonement? - Yes

  • Does it have the workflow for Late minutes condonement? - Yes

  • Does it have the workflow for Early minutes condonement? - Yes

  • Does it have a GPS-based attendance tracking system showing the employee's current position on the map? - <p>Yes, the employee has to take a selfie and automatically, that timestamp will be reflected in the time sheets.</p>

  • Does it have the facility of reminding employees in various situations when they come late / go early / were absent or other such attendance-related issues? - Yes

  • Does it have the provision to manage deduction policy exceptions in the case for certain employees like directors etc., rules like OT, late coming or early going etc., not apply? - Yes

  • Does it have the feature of entering of monthly time sheets? - We have given color for different attendance status. Now clients can decide to set different color for approved and pending application

  • Can attendance processing be done? How easy and user friendly is it? - Attendance processing can be done in very easy-to-follow steps as it is highly automated. The total employee count for each step is shown as the bifurcation of joined and exit employees in a dashboard. The completion Percentage option for each step is also displayed. The analytic dashboard is available for the total amount, and employees count.

  • How in-depth are the leave rules? - <p>HRMantra has a global leave structure with over 70 conditions, 43 formulae builders &amp; millions of configurable conditions-The depth has to be seen to be believed. However complex, we can set leave policies in a few days for any global business operating across 100s of countries. It has provisions for leave minimum &amp; maximum eligibilities, balance, carry forward, lapsation, encashment etc. It has powerful sandwiching, prefix, suffix, intimation, deduction &amp; display rules. We can set paid leave rules for any organization worldwide in less than a day!</p>

  • Can the leave accounting year be different for different employees for every leave type? - <p>Yes</p>

  • Does it have formula builders to handle any rule settings for any hierarchies? - It has phenomenal formula builders to create balance leave calculations; maximum leaves carry forwardable and encashment complexities of any size firm in any industry worldwide.

  • Can we import the opening balance / leave transaction in the system? - Yes

  • Leave availing workflow simplicity & depth - Once you select your leave type (e.g., CL), it will show you its balance & also automatically open the To & From Date control. So it becomes very easy to select the From Date & when it is selected, the To Date calendar automatically pops up, striking out dates earlier than the From Date. When you select the To Date, it will show the total number of leave days; in orange color, it shows extra days added in the leave days due to Sandwiching, prefix or suffix rule. You can also select Part of the day; whether you want to take a full day, first half day or second half or quarter day leave which quarter day leave.

  • Does it have a Leave availing workflow? - Yes. The pages look very appealing with different colors for various leave types, and within 5 clicks, one can apply for leave.

  • Can leave be applied for a few hours? - Yes entitlement is quite flexible

  • Can it handle quarter day leave applications? - Yes

  • Can leave credit be done on an online basis through a workflow? - Yes

  • Can leave encashment be done on an online basis through a workflow? - Yes

  • Using powerful formula builders, can it create travel expense heads based on different hierarchies and set per day, per unit or per trip limits? Can it handle complex cross-currency calculations? - HRMantra has a global travel management policy with hundreds of conditions, 4 formulae builders and millions of ready-made possible combinations-The depth must be seen to be believed. We can set travel modules for any global business operating across tens of countries, however complex in hours. You can define any number of expense heads, travel mode, accommodation heads and a class of heads like Travel Mode -Air, class-First Class (I class), etc. One can set settings like a show from and to time, show from and to place, and whether the bill is compulsory to be filled up in expense details. The entire software is fully responsive and all great looks.

  • Can it create dynamic city classifications like metro, tier 1, tier 2, rural areas etc.? - Yes

  • Does it have the travel request workflow? - Before going for a travel, employees can request its approval as also travel advance etc., in a responsive cool look to ease application entries.

  • Once the travel plan has been approved, does it automatically update the On Duty status in the attendance for those days? - Yes

  • Can all employees fill their daily expense applications for approval through a workflow? - Yes

  • Can Project based travel expenses be mapped? - Yes

  • Is the travel expenses workflow tax compliant? - Yes

  • Does the product maintain expenses incurred towards candidates like accommodation, travel, food etc.? - Yes

  • Can it handle any complex payroll conditions? What can max number of options be given per Head of Pay? - <p>HRMantra has a global payroll structure with over 40 conditions, 3 formulae builders and millions of ready-made possible combinations-The depth has to be seen to be believed. We can set payroll modules for any global business operating across 100s of countries, however complex, very quickly, e.g., whether conveyance allowance is to be included in arrears, increments, FFS, FCP, CTC etc.</p>

  • How many pay heads can be created? - There is no limit to the number of pay heads that can be created. HRMantra has given full freedom to the client to add or edit pay heads themselves.

  • Does the software have the provision for designing your pay slip format, including fields and columns like standard salary, earned, arrears, adjustments and total in that month? - Yes. A widget for viewing the payslip on the homepage is given with hidden figures. You can also edit the captions in the Payslip.

  • Can it handle multi currency payroll? - Yes

  • Can you work on multiple accounting years? - You can keep shifting between different accounting years in the same window. A user can also work on multiple accounting years at a time.

  • Does it have Income Tax calculator? - All employees can accurately and easily estimate their income tax with proper Fair Rent Value calculations.

  • Can the employees change their flexible pay heads themselves online through a workflow? - Yes

  • Can loans granted be imported? - Yes

  • Does it calculate complicated loan calculations on simple, reducing or PMT methods? - Yes

  • Can cash payment of the EMI so calculated, or is the period changed or interest calculation modified after the loan has been granted to the employee? - Yes

  • Does it have a loan application approval workflow? - Yes, with configurable escalations

  • Can payroll processing be done from many locations using a centralized database server? - Yes, since the payroll module is fully integrated and fully web-based and location-wise, employees' payroll can be done.

  • Can it handle complicated Increment and Union agreement calculations? - Yes. Slab wise increment available

  • Salary process - Payroll processing can be done in very easy, minimal steps as it is highly automated, so payroll can easily be done in-house, reducing the cost of outsourced payroll. The total employee count for each step is shown as the bifurcation of joined and exit employees in a dashboard. The completion Percentage option for each step is also displayed. The analytic dashboard is available for the total amount, and employees count.

  • Are all the salary recoveries and payroll adjustments automatic or have to be done manually module-wise? - Fully automated, increasing the speed of payroll processing, saving your time and money and removing errors caused due to manual data entries.

  • Can arrears payment be done in salary or outside the salary? - Yes both methods possible

  • Can arrears calculations be done on an online basis from the front end? - Yes

  • Does it have canteen deductions? - Yes. When employees visit the canteen (say) between 9am to 11am, then the breakfast amount gets automatically deducted from their salaries.

  • Does it have a formula builder to calculate loan entitlements based on the experience of the employees or their salaries or age or grade etc.? - Yes

  • Can it process salary per employee in less than 1 second? - <p>Yes. We are using multi-threading technologies using which salary processing of employees belonging to different locations can be done simultaneously in separate threads reducing the time taken</p>

  • Can Full and Final Settlement data be imported? - Yes

  • Can the client do payroll processing? - Yes, and since it is very simple in HRMantra, we encourage the client to in-source such work and save tons of money otherwise wasted in outsourcing such work, which can be completed in less than 2 days every month.

  • Can payroll processing be done for 1 employee or for 1 department rather than all employees? - Yes. HRMantra is extremely flexible

  • Can it import past processed salary data? - Yes

  • Can it import one time variable / adhoc payment data while doing payroll processing? - Yes

  • Does it calculate bonus calculations? - Yes

  • Can you process salary for a month, assuming employees are present after that month's set attendance cutoff date? - Yes

  • Does the vendor have the provision to hold or unhold salaries of certain employees for various reasons, like employees who have resigned? - Yes

  • Does it have the feature of salary reconciliation across multiple months? - Yes

  • Does it have the feature of creating bank statements such that after the payroll is calculated, it can directly take that data and import it into the bank account login, and salaries can be directly transferred into individual employees' bank accounts? - Yes

  • Is claim management available? - Very complicated issues of exempted and carry forwardable claim heads based on monthly & yearly calculations can be easily done.

  • Claim management depth - It is a wonderful flexible claim system. One can create a basket of reimbursement heads and pay off in any of the pay heads in any month with bill entry provision to be split across multiple months. You can set periodic entitlements & payout frequencies. The input units can be set as also the period when such forms can be filled up. Project-related expenses can be tracked.

  • Can claim data be imported? - Yes

  • Does it have claim workflows for mediclaim, travel reimbursements etc.? - Yes, thereby reducing the time and efforts in HR interventions.

  • Competency Page options - Page layout for performance evaluation or confirmation form can be configured as per needs and requirements.

  • Can it import competencies? - Yes

  • Can it import KRAs? - Yes

  • Can goal settings be auto scheduled? - Yes

  • Is Goal Year Till Date Dashboard available? - Goals & achievements can be tracked using the goal dashboard

  • Can it import goal setting data for employees? - Yes

  • Does it provide workflow for goal setting? - Yes

  • Can it import goal review data for employees? - Yes

  • In what all different ways can task setting be done? - Task setting can be done for any cycle concerning daily, weekly, monthly, quarterly, half-yearly or yearly)

  • Goal Owner - You can define goal-wise owners who can approve, reject and review the goals assigned to them.

  • Is the appraisal system fully present through a workflow and does it give bell curve analysis? (360 degree / KRA's / Competencies etc) and is entirely flexible? - <p>Yes. Any system of performance evaluation is possible. The form has a trendy UI with nice communication structures.</p>

  • Can the setting of reviewers be changed when required? - Ability to modify the list of reviewers participating in the appraisal process for every set of individuals.

  • Goal Transfer - Goals can be transferred with minimal steps

  • Does it have the confirmation process? - Yes

  • Does it have Goal setting and Goal review import / export? - Yes

  • Does the appraisal module have options of giving scientific ratings to the total competency group / individual / final and overall basis? - Yes, with lots of flexibility using formulae builders

  • Can it create different performance review periods for separate employees? - Yes

  • In performance evaluations, can employees be nominated for such competency development methods if they are weak in certain skills? - Yes

  • How many employees' summary information is displayed at the beginning of the appraisal form? - Huge employee summary information can be shown in the appraisal process

  • PMS Score Calculation - Scores are calculated with the help of powerful formula builders. Levels can define it.

  • How many kinds of recommendations are available? - Promotions, transfers, increments, termination, and probation/confirmation are available.

  • The number of options available in Normalization? - Option of auto-normalization, as well as manual, is available

  • Does it have the Performance Improvement Plan (PIP)? - Yes

  • Can tasks be defined at Organization levels and distributed downwards? - Yes

  • Is succession planning module available? - Yes

  • Does it have the mechanism for Learning management, Knowledge Storage, Dissemination & Authentication - Yes. All the documents, including video tutorials, hyperlinks etc., that you want all the employees to learn can be set for compulsory reading. Tests can also be conducted to examine whether they have acquired the knowledge.

  • Can it create a training calendar based on employees group-wise? - Yes. So employees get to see training topics & programs relevant to them only

  • Can the training cost components be created using formula builders? - Yes

  • Does it have a training agency and faculty master? - Yes. You can create any number of pages with any number of fields and manage them on your own

  • Can it import training faculty / institution data? - Yes

  • Can it import training program / training topic data? - Yes

  • Can employees fill up their training needs online? - Yes

  • Can the department heads & the HRD nominate employees to participate in a training program using a workflow? - Yes

  • Is training nomination workflow available? - Yes. It includes internal and external program nominations. After nomination approvals, the HRD can finalize the participants. The design and handling of the entire process are quite smoothly and efficient.

  • Training Program Master - It has relevant information like program name, days, venue, faculty, program material required, Teaching Method -Instructor Driven or self-online learning etc.

  • Is self online training facility available? - Yes. The full-Fledged online program can be scanned through; an employee can attend them based on availability. To verify whether the employees were paying attention, you may put the training program links on the active browser, and if the employee starts working on any other browser or tab, that much time of the training will not be counted. Before the online training starts, you can also display a message to the participants that there will be an online test on that topic immediately after the training session is over, so they pay full attention. After the training program, an auto intimation will go to the HRD, who can immediately schedule an online test on that topic. Can we track if an employee is actively watching the screen by face recognition (activating camera).

  • Can it store estimated and actual costs incurred on training programs? - Yes

  • Can a faculty fill up the training participants' evaluation form after the program has been finished? - Yes, with the help of a workflow

  • Can employees fill up their training feedback form after they have attended the same? - Yes. It is quite dynamic. You can create any number of evaluation pages based on questions or parameters with a rating facility and comments.

  • Does the product have the workflow to add post-training effectiveness feedback evaluation of the trainees? - Yes

  • Is the vendor comfortable in adding new features for it to be able to automate your entire current & future business needs and are such enhancements added free of cost in the same software code to benefit all the other clients? - <p>Yes. HRMantra willingly accepts requests to add features since it makes the user's work that much more automated. New features asked by one client are added in the same software which after thorough testing is given free of cost to all other existing clients thereby giving everyone an ever-increasing bang for the money. The client who asks for such extra features also pays very little extra as we prefer selling the enhanced product to more clients and making money from them. It is like paying for a small entry-level car and over a period of time getting freely upgraded to a high-end premium car. We have always looked at the long term and want to always stay as a growth partner of our esteemed clients.&nbsp;</p>

Compare HRMantra with even the world's highest rated such apps and you will quickly realize that we offer at least double their features @ less than 10% of their cost

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